Kick-start your career in Business Administration within the defence sector. Supporting the Head of Bids & Proposals, you’ will play a key role in organising information, coordinating activities and supporting the submission of bids and proposals.
The Role
As a Business Administrator Apprentice, you will support the activities that help the organisation win new business. Reporting to the Head of Bids & Proposals, you will provide administrative and coordination support across a range of business development activities, helping to ensure opportunities and customer submissions are managed efficiently and delivered to a high standard.
Working within a fast-paced Business Development team, you will help coordinate bid activities, organise and maintain documentation, support meetings and reviews, and ensure important information is accurate, accessible and up to date. You will gain experience using Microsoft Dynamics 365 CRM to maintain customer and opportunity records, alongside SharePoint and Microsoft Office applications to manage documents and support collaboration across the business.
You will assist with the production of professional proposal documents, including formatting, quality checking and coordinating information from subject matter experts liaising with colleagues across the business from engineering, project management, finance, commercial and leadership teams. You will also support reporting activities, maintain proposal content libraries, conduct market and competitor research, and contribute to governance and continuous improvement activities.
Through a combination of structured apprenticeship learning and practical workplace experience, you will develop valuable organisational, communication and problem-solving skills while gaining exposure to the full bid and proposal lifecycle. This role offers an excellent opportunity to build a foundation for a career in business administration, bid management, project support or business development within the defence sector.
Duties and Responsibilities
- Information & Systems Management: Update customer and opportunity information in Microsoft Dynamics 365 CRM; Maintain bid documents and SharePoint libraries; Maintain proposal content, including case studies, CVs and certifications; Prepare reports, trackers and other team information.
- Bid & Proposal Support: Support the production and quality checking of proposals and tender submissions; Assist with the administration of proposal approval processes, ensuring documents are reviewed, approved and recorded in line with bid governance requirements; Support bid governance and document control activities.
- Coordination & Administration: Coordinate meetings, reviews and actions.
- Research & Business Intelligence: Conduct market and competitor research.
What can you expect from us?
More than just a job, we offer a mission. More than just a workplace, we provide the opportunity to protect lives, advance technology, and shape the future of maritime security. We know that great work happens when people are supported to live well — not just work hard. Your life outside of work matters just as much as what you do inside it, which is why flexibility is built into how we operate.
Where possible, we actively support flexible working arrangements, whether that means a hybrid setup, remote working, or the structure and collaboration of being on-site. We’re open to conversations about part-time roles, compressed hours, and bespoke working patterns that fit your lifestyle — because one size doesn’t fit all.
Across each of our sites we go even further – offering a 9-day fortnight giving you an extended weekend every other week and more time to recharge, pursue your passions, and spend time doing what matters most.